7:50 AM
The front desk opens the day
The calendar shows each professional side by side: what is confirmed, what still needs confirming and the free slots. Day, week or month, filtered by specialty, service or professional.
Front desk · computerYour clinic's schedule, on its own or inside Kommo.
Kuma One organizes locations, professionals and patients in a calendar that won't let two appointments take the same slot. If your clinic uses Kommo CRM, the front desk books right from the lead card, without switching screens.
Today · Tue, Oct 6
Aurora Clinic · Moema location
Aurora Clinic · Moema location
DayWeekMonth
9appointments
6confirmed
3free slots
ARDra. Ana Ribeiro
BTBruno Teles
CMCarla Mendes
08:0009:0010:0011:0012:00
Maria SouzaAssessment · completed
Júlia PradoPeeling · confirmed
Paula ReisFacial cleansing · booked
Carla DiasLymphatic drainage
Lia MonteiroFollow-up · confirmed
Blocked · training
Rita AlvesBotox · to confirm
Sônia LimaAssessment · no-show
Ana CostaFiller · confirmed
10:40
Kuma Onein the lead card
NEXT APPOINTMENTTue, Oct 6 · 3:00 PMAssessment · Dr. Ana · MoemaConfirmed
Booked by Juliana, from the Kommo card · just now
Kuma One is appointment scheduling software for clinics, built by Kuma Tech. It runs the calendar for several locations and professionals, keeps each patient's history, and works on its own or integrated with Kommo CRM.
- Who it is for
- Aesthetic, dental, mental health and other clinics, with one or many locations.
- Who uses it
- The front desk on a computer, professionals on their phones and the clinic manager.
- With Kommo
- Optional. With it, the calendar opens inside the lead card.
- Setup
- Done by Kuma Tech, in an environment that belongs only to your clinic.
A day at the clinic with Kuma One
From the patient's first message to closing the day, each person sees what they need, on the device they use.
9:12 AM
A WhatsApp message comes in
In Kommo, the front desk opens the lead card and books through the Kuma One panel. The system only offers slots that are really free and holds the chosen one for a few minutes while she confirms with the patient.
Front desk · lead card in Kommo10:30 AM
Reschedule without losing track
Rescheduled, cancelled, no-show: it all stays in the appointment history, with who did it and when. Nobody has to guess what happened.
Front desk · calendar2:00 PM
The professional on the phone
Each professional sees their own schedule in the app installed on their phone and closes the appointment with a note. Clinical notes stay in Kuma One and never show up in Kommo.
Professional · phone6:40 PM
The manager closes the day
Several locations in one system, with each person's access limited to what they need. In the patient record: attendance, preferred times and the full history.
Manager · computerWith or without Kommo, the same calendar
Kuma One is a complete system on its own. If your clinic works with Kommo CRM, it also shows up inside every lead card.
Standalone
For clinics that don't use a CRM yet.
- Day, week and month calendar, with several locations and professionals
- Patients, services, rooms and working hours
- A mobile app for each professional
- Time blocks that show what they will affect before saving
Integrated with Kommo
Everything in standalone, plus:
- A panel in the lead card to book, confirm, reschedule and cancel
- A "Kuma One" tab with the patient history next to the conversation
- The lead linked to the patient, and the Kommo user recorded on every action
- Follows each agent's light or dark theme in Kommo
Kuma Tech is a Kommo partner: if your clinic wants to start with the CRM, the setup can include both.
Every clinic has its own environment.
Your clinic's Kuma One database and server belong only to your clinic. No table, access or setting is shared with another clinic.
Access by person and location
Each user sees only the locations and actions the clinic allowed them.
Email code at sign-in
Besides the password, sign-in asks for a code sent by email.
Notes stay out of Kommo
What professionals write about appointments stays in Kuma One.
A record of who did it
Every booking, confirmation and reschedule keeps its author and time.
Built with privacy laws in mind
Health data handled as sensitive data, with a clear privacy policy.
No double booking
The rule that prevents two appointments in the same slot lives in the database, not just on screen.
Speaks your specialty's language
At setup, the system comes with the terms and services of each field. Everything can be adjusted later.
| Specialty | Who is seen | What is booked | Time between appointments |
|---|---|---|---|
| Aesthetics | Client | ProcedureFacial cleansing, peeling, filler | 10 to 15 minto reset the room |
| Dentistry | Patient | AppointmentCleaning, filling, root canal | 10 minto sterilize and change patients |
| Mental health | Patient | Appointment typeFirst visit, follow-up, online | Set by the clinicin person or online |
| General clinics | Client | ServiceThe way your clinic works | Set by the clinic |
How it starts
You don't install anything. Kuma Tech sets up the system with your team.
Conversation
We learn how your clinic books today: locations, professionals, services and whether you use Kommo.
Setup
Kuma Tech creates your clinic's environment, registers what is needed and connects Kommo, if you use it.
Team on board
Each person gets their own access, and professionals install the app on their phones.
Frequently asked questions
Does Kuma One need Kommo to work?
No. Kuma One is a complete scheduling system and works on its own. The Kommo CRM integration is optional: with it, the front desk books and tracks appointments inside the lead card.
How much does Kuma One cost?
The price depends on the size of the clinic, the number of locations and whether you use Kommo. Talk to Kuma Tech on WhatsApp to get a proposal.
Does Kuma One work on phones?
Yes. Professionals install Kuma One as an app on their phones and see their own schedule. The front desk and the manager use it on a computer or a phone.
Where is my clinic's data stored?
In an environment that belongs only to your clinic, with its own database, separate from every other client. Access requires a password and a code sent by email.
Which clinics is Kuma One for?
Aesthetic, dental, mental health and other clinics, with one or many locations. The system comes with the terms and services of each field.
How does the Kuma One setup work?
Kuma Tech talks with the clinic, creates the environment, registers locations, professionals and services, and connects Kommo when the clinic uses it. The team gets access and starts using it.
Does Kuma One read Kommo conversations?
No. It uses the lead to know which patient it is and records who did each action. Conversations stay in Kommo, and clinical notes stay in Kuma One.
Shall we see your clinic's schedule running?
A conversation with Kuma Tech about your routine: locations, professionals and Kommo, if you use it.
+55 51 98972-4112 · kumatechbr@gmail.com